uni-assist VPD Guide for International Students in Germany (2024/2025)

If you're an international student applying to a German university, you may encounter the term Vorprüfungsdokumentation (VPD). In English, it means preliminary review documentation, but don’t let the long name intimidate you! This document plays a crucial role in the application process for some German universities, so it's important to understand how the VPD fits into your overall application. 

In this guide, we’ll walk you through everything you need to know about the VPD, including why it’s required, the associated costs, and what to do once you receive it.

What is a VPD (Vorprüfungsdokumentation)?

The uni-assist VPD is an official document issued by uni-assist, which verifies that your international educational qualifications meet the standards required for admission to a German university. 

• Verification of your academic documents (transcripts, diplomas, certificates).

• A grade conversion to the German grading system.

• Confirmation of eligibility for specific degree programs in Germany.
  
  

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Why is a VPD Needed?

Certain universities require a VPD as part of their admission process because it simplifies the verification of international grade qualifications. By obtaining a VPD, the university ensures that your qualifications have already been assessed according to German academic standards.

• It allows universities to concentrate on other parts of your application, such as language proficiency, motivation letters, or interviews. By delegating the grade conversion process to uni-assist, universities save time and can focus on assessing your overall profile more thoroughly.

• A VPD places all candidates on the same scale, regardless of their country of education, making it easier for universities to assess their academic history and performance. 
  
  

Who Can Provide a VPD?

The VPD can only be issued by uni-assist. You cannot obtain a VPD from other organizations or directly from universities. You might need a VPD for one university, but others might not require it, so it is important to research each university's requirements thoroughly. 

• Universities that require a VPD: Not all German universities ask for a VPD. Only those who partner with uni-assist for document verification but manage the rest of the application process independently will require this document.

• How to find out if you need a VPD: Check your university's admissions webpage or contact their admissions office. You will be able to find this information on the website's course page. If you are in doubt about the specifications, it is recommended to email the university and clear out any doubts.

• Processing Time: After submission, the VPD's processing time can be between 4 and 6 weeks, so it is important to plan in advance so that you have time to apply for a VPD and then apply to the university with your VPD document.  

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How is a VPD Different from a Standard uni-assist Application?

Your university application can be handled by uni-assist in one of two ways. Depending on the requirements of your university, you may be asked to submit a VPD directly to the university or submit your entire application via uni-assist. Here, we break down the differences between the two processes:

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How Much Does a VPD Cost?

The cost of a VPD is similar to that of a regular uni-assist application. Here’s what you need to know:

Fee Structure:

• First VPD request: €75

• Any additional VPDs for additional universities: €30 each

What Happens After You Receive a VPD?

After uni-assist processes your documents, you’ll receive your VPD certificate. Here’s what you need to do next:

• Submit the VPD to the university: Once you have the VPD, you must upload or mail it to the university along with any other required documents (such as language certificates, CVs, or letters of motivation).

• Complete the rest of the application: The VPD is just one part of your application. For any additional steps, make sure you check the university’s specific requirements.

Validity:

• The VPD is usually valid for one year, so make sure to apply within that period. If it expires, you may need to request a new one.

What Happens if You Don’t Meet the Requirements for a VPD?

If uni-assist determines that your qualifications don’t meet the minimum German standards, they won’t issue a VPD. However, this doesn’t mean the end of your study plans in Germany.

• Studienkolleg: Some universities offer preparatory programs, known as Studienkollegs, for students whose qualifications are not directly equivalent to the German system. However, most of these courses are offered in German only, even if you wish to take a bachelors degree in English later on. 

• Further Study: You may need to complete additional coursework or obtain certifications in your home country to qualify for German university programs in the future.

The Vorprüfungsdokumentation (VPD) is an essential document for many international students applying to German universities and successfully finding their dream course. It serves as a pre-check of your qualifications, ensuring that they meet the standards necessary to study in Germany.

Whether you need a VPD or a full uni-assist application, understanding these processes will help you navigate your way through the application journey smoothly. Remember to research each university’s requirements, plan for the fees, and allow plenty of time for the VPD to be processed so you can submit your complete application on time.